Office Manager

Xensam: Join the Future of SAM
Xensam is the leader in AI-powered, cloud-based Software Asset Management. Our technology gives clarity in complex IT environments, helping every user make smart, data-driven decisions and maximize software ROI.

We’re scaling fast and looking for people who want to join the journey. At Xensam, you play a key role in a team built on energy, focus, and positivity. We value experience, but even more, the person behind it.

Together, we build the future of SAM.

About the role
We’re seeking an organised, proactive and people-focused Office Manager to be the heart of our workplace. You'll be responsible for maintaining an exceptional and welcoming office environment that takes the company's daily operations to the next level.

This is a dynamic, hands-on role that combines office operations, service coordination, purchasing and administrative support. You will act as a central resource for both employees and management.

Responsibilities

Office operations & front desk

• Be present in the office between 8:00 AM and 5:00 PM.
• Welcome employees, visitors, and external guests.
• Act as the first point of contact for all employees.
• Handle deliveries, office supplies, catering, and other daily needs.
• Ensure the office is clean, safe, and comfortable.
• Monitor lighting, climate, and security systems.
• Oversee office equipment and furniture.
• Manage contracts with suppliers and service providers.
• Handle minor procurement and onboard new vendors when needed.
• Coordinate cleaners, maintenance, and other external partners.

Administrative support

• Manage mail, phone calls, and general correspondence.
• Keep physical and digital documents organised and up to date.
• Support with basic administrative tasks as needed.
• Continuously improve administrative routines and office workflows
  

Internal events & activities

• Plan and coordinate internal office events (breakfasts, team gatherings, birthdays, etc.)
• Manage event logistics, including invitations, scheduling, headcounts, and calendars.
• Propose new event ideas in alignment with managers or relevant teams.
• Create content for social media posts.

Qualifications

• Experience in a similar role in a fast-paced environment.
• Warm, professional, and service-oriented mindset - driven to create great experiences.
• Detail-oriented and resourceful, with a strong problem-solving approach.
• Confident in juggling multiple tasks and priorities.
• Proactive and independent, with the ability to take initiatives to improve routines and solve issues.
• Confident using Microsoft 365 and other digital tools.
• Strong communication skills in both Swedish and English (spoken and written).

What you get

• A generous work culture with free drinks and snacks, office massages, and more.
• Three days in-office (with remote work on Mondays and Fridays).
• An opportunity to shape your career growth while contributing to the company’s success.
• A dynamic position embracing "freedom under responsibility".
• If sales targets are met, all employees enjoy an annual destination trip.
• Other location-specific benefits.

Our values at Xensam

Rebellious
We challenge the norm and act with initiative – always with responsibility.

Humane
We foster a caring, inclusive environment that values diversity and respects individuality.

Harmony
We value balance and create a supportive workplace where people thrive.

As part of our recruitment process, we conduct background checks on final candidates to fulfill our commitments to customers and ensure a safe work environment.

We are thrilled that you are considering joining our team at Xensam. Our fast-moving tech company is full of smart, passionate individuals who are committed to driving success.

We believe that investing in our employees is crucial to reach our goals. That's why we provide a wide range of opportunities for both entry-level and experienced professionals, so you can achieve your ambitions and contribute to our company's growth.