Office Manager

Xensam: SAM Disrupters
Xensam is the leading provider of AI-powered, cloud-hosted Software Asset Management technology. We’re looking for key players to join us as we scale our impact and build the Xensam team together. We take our culture seriously and strive to maintain the excellence, energy & enthusiasm that flows through the organization today.

We look for candidates who are passionate about what they do and ready to work the Xensam way. We know that experience counts, but we also know that it’s you, the person behind the experience, that makes it count.

About the role
We’re seeking an organised, proactive and people-focused Office Manager to be the heart of our workplace. You'll be responsible for maintaining an exceptional and welcoming office environment that takes the company's daily operations to the next level.

This is a dynamic, hands-on role that combines office operations, service coordination, purchasing and administrative support. You will act as a central resource for both employees and management.

Responsibilities

Office operations & front desk

• Be present in the office between 8:00 AM and 5:00 PM.
• Welcome employees, visitors, and external guests.
• Act as the first point of contact for all employees.
• Handle deliveries, office supplies, catering, and other daily needs.
• Ensure the office is clean, safe, and comfortable.
• Monitor lighting, climate, and security systems.
• Oversee office equipment and furniture.
• Manage contracts with suppliers and service providers.
• Handle minor procurement and onboard new vendors when needed.
• Coordinate cleaners, maintenance, and other external partners.

Administrative support

• Manage mail, phone calls, and general correspondence.
• Keep physical and digital documents organised and up to date.
• Support with basic administrative tasks as needed.
• Continuously improve administrative routines and office workflows.

• Experience in a similar role in a fast-paced environment.
• Warm, professional, and service-oriented mindset - driven to create great experiences.
• Detail-oriented and resourceful, with a strong problem-solving approach.
• Confident in juggling multiple tasks and priorities.
• Proactive and independent, with the ability to take initiatives to improve routines and solve issues.
• Confident using Microsoft 365 and other digital tools.
• Strong communication skills in both Swedish and English (spoken and written).

What you get

• A dynamic position embracing "freedom under responsibility".
• Three days in-office (with remote work on Mondays and Fridays).
• A generous work culture with free access to drinks and snacks, office massages, and more.
• If sales targets are met, all employees enjoy an annual destination trip.
• Join an ambitious and diverse team, and work with cutting-edge technology in the fastest-growing SAM software on the market.
• An opportunity to shape your career growth while contributing to the company’s success.
• Other location-specific benefits.

At Xensam, our core values define our culture:

Rebellious: We encourage a spirit of freedom and initiative within responsibility.

Humane: We foster a caring, inclusive environment that values diversity and respects individuality.

Harmonious: We promote work-life balance, creating a pleasant, supportive workplace.

Join Xensam for a balanced, collaborative, and growth-focused work environment. If you're a team player ready to thrive, APPLY now!

As part of our recruitment process, we conduct background checks on final candidates to fulfill our commitments to customers and ensure a safe work environment.

We are thrilled that you are considering joining our team at Xensam. Our fast-moving tech company is full of smart, passionate individuals who are committed to driving success.

We believe that investing in our employees is crucial to reach our goals. That's why we provide a wide range of opportunities for both entry-level and experienced professionals, so you can achieve your ambitions and contribute to our company's growth.